How It Works

How Does Managed AI Employee Deployment Work?

74% of companies struggle to achieve and scale value from AI (BCG, 2024). Not because the technology is bad, but because nobody manages it after launch. As Gartner Distinguished VP Analyst Rita Sallam put it: "Executives are impatient to see returns on GenAI investments, yet organisations are struggling to prove and realise value. There is no one size fits all with GenAI, and costs aren't as predictable as other technologies" (Gartner, 2024). We handle everything: build, deploy, monitor, tune, and improve. That is why ours work.

What Happens During the AI Workforce Audit?

The audit is a structured, 1-2 week analysis of your operations that identifies exactly where AI employees will deliver the highest ROI.

Before we build anything, we need to understand how your business actually operates. Not the org chart, but the real workflows. Where does work pile up? What falls through the cracks? Where do your best people spend time on tasks that don't need their expertise? The AI Workforce Audit is a structured analysis of your operations. We interview your team, review your tools and systems, and map out where AI employees will deliver the highest ROI. This is not a generic assessment. It is specific to your business, your workflows, and your tools.

✓Workflow mapping across all departments
✓Identification of 3-5 high-impact AI employee roles
✓ROI projections for each role (time saved, cost comparison, capacity added)
✓Integration requirements for your existing tools (CRM, helpdesk, accounting, etc.)
✓Prioritized deployment roadmap with timelines
✓Full deployment plan document

Cost$1,500. Credits in full toward your first AI employee build.

Timeline1-2 weeks from kickoff to delivered plan.

How Are Managed AI Employees Built and Deployed?

Each Managed AI Employee is custom-built with production-grade architecture and deployed into the tools your team already uses within 2-4 weeks.

Once the audit identifies your highest-impact roles, we build your AI employees from scratch. Not templates. Not chatbot wrappers. Production-grade systems with deterministic control logic, structured scoring, and safety architecture. Every AI employee is built to work inside the tools your team already uses. CRM, helpdesk, Slack, email, phone system: whatever your stack looks like, the AI employee plugs into it. We handle all testing, edge case handling, and launch preparation. Your team gets training on how to work alongside their new AI colleague before it goes live.

✓Custom-built AI employee for each approved role
✓Integration with your existing tools and workflows
✓Safety and escalation logic (the AI employee knows when to hand off to a human)
✓Team training and onboarding documentation
✓Staged rollout with monitoring during the first 2 weeks

CostStarting at $2,500 per AI employee (minus your audit credit).

Timeline2-4 weeks from approved plan to live deployment.

What Does Managed Operations Include?

The monthly fee is not a software license. It covers active management of your Managed AI Employees, including monitoring, tuning, updates, and edge case resolution.

This is where most AI deployments fail, and where we are different. After launch, your AI employees need the same thing human employees need: management. Somebody has to monitor their performance, correct mistakes, update their knowledge, and handle situations they have not seen before. That is what the monthly fee covers. Not a software license. Active management of your AI workforce. Every month, we review performance data, tune prompts and behavior, update knowledge bases with new information, maintain integrations when your tools change, resolve edge cases that arise, and migrate to better models when they become available.

✓Performance monitoring and reporting
✓Prompt and behavior tuning based on real usage data
✓Knowledge base updates (new products, policies, procedures, pricing)
✓Integration maintenance (API changes, tool updates, new connections)
✓Edge case resolution (when the AI employee encounters something new)
✓Model migration (upgrading to better AI models as they release)
✓Monthly performance report with metrics and recommendations

CostStarting at $750/mo per AI employee. Pricing varies by industry and complexity.

TimelineOngoing. Month-to-month. No long-term contracts.

How Do I Scale My AI Workforce?

Each additional Managed AI Employee deploys faster and costs less than the first because we already know your systems, tools, and business logic.

Once your first AI employee is performing, the question stops being "does this work?" and becomes "where else can we use this?" Each additional deployment costs less than the first. We already know your systems, your tools, your team's working style, and your business logic. The audit work carries forward.

✓Identify the next highest-impact role from your original audit
✓Build and deploy in 1-2 weeks (faster because we know your systems)
✓Add more AI employees as your team sees results. Each additional deployment costs less and deploys faster because we already know your systems.
✓Cross-department deployments: sales, support, ops, finance, marketing, HR

CostNo new audit required for roles identified in your original Workforce Audit. For new departments or significantly changed workflows, we do a focused follow-up assessment at no additional cost.

Timeline1-2 weeks per additional role.

How Much Do Managed AI Employees Cost?

AI employee pricing is transparent and month-to-month. No annual lock-in, no per-query charges, no hidden fees.

AI Starter

Build Fee

$2,500

Monthly

From $750/mo

Single-function AI for one task: chatbot, email, or scheduling. Ideal for testing AI in your business.

Managed AI Employee

Build Fee

$5,000-$7,500

Monthly

From $1,500/mo

Multi-function AI with integrations. Chat, email, scheduling, and your business tools. Pricing varies by industry.

AI Department

Build Fee

$7,500-$15,000

Monthly

From $3,000/mo

Multiple AI employees across departments. Voice, chat, email, and cross-channel coverage.

AI Workforce Audit: $1,500. Credits in full toward your first build.

The monthly fee covers everything: monitoring, tuning, updates, maintenance, edge cases, model upgrades, and reporting. No hidden fees. No per-query charges.

74% of AI Deployments Struggle to Deliver Value. Ours Don't.

The difference is managed operations. We don't hand you a tool and walk away. We build your AI employees, deploy them into your workflows, and manage them every month. That is why they work.

Book Your Audit. $1,500

Frequently Asked Questions

How long does it take to deploy an AI employee?+

Total deployment takes 3-6 weeks: 1-2 weeks for the Workforce Audit and 2-4 weeks for build and deployment. Healthcare deployments may take 4-7 weeks due to compliance requirements. Each additional AI employee deploys faster because we already know your systems.

What does the AI Workforce Audit include?+

The audit is a structured 1-2 week engagement that includes workflow mapping across all departments, identification of 3-5 high-impact AI employee roles, ROI projections for each role, integration assessment of your existing tools, and a prioritized deployment roadmap. The full $1,500 credits toward your first AI employee build.

What if the AI employee is not performing well?+

That is exactly what managed operations covers. We monitor performance continuously, tune behavior based on real usage data, resolve edge cases, and update knowledge bases. If an AI employee encounters something it cannot handle, it escalates to your team. We review every escalation and train the AI employee to handle similar situations in the future.

Is there a long-term contract?+

No. Monthly management is month-to-month with no annual lock-in. You can cancel at any time. The only upfront costs are the Workforce Audit ($1,500, credited toward your first build) and the build fee for each AI employee (starting at $2,500).

Do AI employees work with my existing tools?+

Yes. Every AI employee is built to integrate with the tools your team already uses: CRM, helpdesk, Slack, email, phone systems, accounting software, and more. During the audit, we document your full tool stack and map exactly how each AI employee will connect to it.